Overview

Enrolment of pupils for First Year

Application forms are made available through the Primary Schools which have established links with St. Declan’s. Forms may also be requested from the school secretary or may be down-loaded from the link below.

The application form specifies a final date for receipt of applications. Parents or guardians of applicants are invited to attend a meeting in the school. A reference and/or a recent school report will be required. All of the places available will be offered as soon as possible thereafter, in accordance with the criteria laid down by the Board of Management.

Admissions Policy

St. Declan’s College welcomes all students for whom the school can provide an appropriate education. The school aims to provide an integrated and an inclusive education.

Each year the Board of Management may have to decide in advance the number of First Year students for whom the school can provide an appropriate education, having regard to the facilities, personnel, plant and resources.

On application, the parents/guardians will be informed of the number of classes the school proposes to enroll.

Students who are eligible for Admission.

  • Having reached the required age : 12 on the 1st January in the calendar year following the child’s entry into First Year.
  • Having completed Sixth Class in Primary School.
  • Be willing to accept the school ethos.
  • Be willing, with parents/guardians, to accept the school Code of Discipline. Confirmation in writing is required that parents/guardians and student accept the Code of Discipline.
  • Be willing to take an Assessment Test.

N.B. : In the event of the school having more applications than places
available, the following criteria apply :-

  • Brothers.
  • Brothers of past pupils.
  • Sons of past pupils.
  • Sons of staff members.
  • Pupils from the parish of The Most Precious Blood.
  • Remaining places are then allocated to pupils as follows:
    • Pupils in a school designated by the St Declan’s College Board of Management as a recognized feeder school and who live in the parish in which that school is located will be accorded priority over other pupils. If there are more such applicants than places available, random selection will apply.
    • Any remaining places will be allocated using a random selection process from all remaining applicants.
  • Exceptional cases are decided at the discretion of the Principal.
  • Notification of Enrolment dates will be as follows:
    • 30th November
    • Priority is given to applications received by 30th September.

Students With Disabilities or Special Needs

The school will use the resources, both financial and personnel, provided by the Department of Education and Science to make reasonable provision and accommodation for students with disabilities or special educational needs so that these students are free to participate in the life of the school in so far as is reasonably practicable. While recognising and fully supporting parents’ rights to have a school of their choice for their children, the school’s ability to accept students with particular needs are dependent on resources, suitable to the needs of the individual student, being supplied by the Department of Education and Science.

The Board of Management needs to be aware of any special needs as early as possible, so that these needs can be assessed and addressed if possible.

In making provision for special needs students, the following information is required.

Has the student had access to any of the following resources:

  1. Special needs assistant or classroom assistant.
  2. Special class.
  3. Help for specific needs from any resource teacher.
  4. Assistance with behavourial modification.
  5. Psychological assessment. Report to be provided.
  6. Any additional resources to help with their special needs.
  7. Help in areas including visual impairment, hearing impairment, general learning disability or emotional disturbance.
  8. Any resource in relation to travel or mobility. etc.

If an expert report is provided, it should include a workable strategy for addressing the needs, allowing for the resources available.

The Board of Management, having gathered all relevant information and professional documentation, assesses how the needs of the special needs students can be met.

Final confirmation of a place may in exceptional cases, have to be withheld until the Department of Education and Science confirms that the necessary resources are in place.

N.B.: It may take some time for the Department of Education and Science to process such applications. Parents are strongly advised to inform the school as early as possible and discuss their particular situation well in advance of making application.

As soon as is practicable, but not later than 21 days after a parent has provided the relevant information, the Board of Management shall make a decision in respect of the application concerned and inform the parents in writing thereof. (Education Welfare Act (Section 19, (3)).

Late applications will only be considered after all applications received on time have been processed.

A meeting of parents of incoming students will be held in MAY. Attendance at this meeting, by all parents/guardians, is strongly encouraged.Transfer of a student from another school.

The school will make every reasonable effort to facilitate a student seeking a transfer to our school. The Board of Management will decide on applications for admission to any year other than First Year by applying the following criteria:

All relevant information having been made available from the previous school, the Board will decide whether or not a transfer :-

  • Is in agreement with the school’s Admissions Policy.
  • Is in the best interest of the student.
  • Is in the best interest of the school.
  • Is of educational benefit to the student.
  • It may be necessary to consult the Educational Welfare Officer.
  • Where a student is considered for a place, the decision will be taken by the Board of Management, in consultation with the student’s parents/guardians, his former school and the education welfare officer, as to whether such a place may be offered immediately or whether it would be better to wait until the beginning of the next academic year.

Enrolment Procedure.

The parents/guardians must return the Application Form for admission to First Year on or before 30 September. The school will invite parents or guardians of each applicant to meet the Principal, Deputy Principal or other designated teacher. The meeting gives parents or guardians an opportunity to find out more about St Declan’s and enables the school to clarify aspects of the school ethos, our expectations of students and what parents and students may expect of the school. The interview is an integral and essential part of the enrolment procedure and parents or guardians who do not attend for interview are deemed to thereby confirm that they do not wish to proceed with the application. As soon as possible after the interviews have been completed, the school will confirm in writing whether the student is admitted or not, the decision being made in accordance with the published criteria. In the case of students with special needs, the Board, having received the relevant information and documentation, will make a decision and inform the parents in writing of this decision.

There will be an Assessment Test in March, which all incoming First Year students must sit. This test is used to assess attainment levels in order to best facilitate students according to their needs. The taking of the test is an obligatory part of the process and failure to take the test will result in the forfeiture of the place.

There is an Open Day for all prospective students and their parents/guardians in September, which affords parents/guardians and students an opportunity to view the school in operation.

There is an Information Evening for the parents/guardians of all incoming students in May. This is an essential part of our enrolment process. Parents/ guardians are strongly encouraged to attend this meeting.

Parents/guardians are requested to pay a voluntary amenity fee each year.

Parents will be given a copy of the school’s Admissions Policy and Code of Behaviour. They are also invited to read other policy documents by calling to the school to inspect them or they may be accessed through the school’s website (www.stdeclanscollege.org)

The Board of Management reserves the right to refuse an application for admission in exceptional circumstances.

The Board of Management of a recognised school shall not refuse to admit as a student in such school a child in respect of whom an application to be so admitted has been made, except where such refusal is in accordance with the policy of the recognised school concerned, the policy having been published under section 15 (2) (d) of the Education Act 1998, and Education (Welfare) Act 2000. (Section 19 (1).)

Should a student’s application for admission to the school be refused, the parents/guardians have the right to appeal to the Secretary General of the Department of Education and Science, (Education Act 1998, Section 29 (d).) The parents/guardians are informed in writing of the Board’s decision and the reasons why the student was not accepted should be clearly stated. The right to appeal should be restated and the application form provided. (Circular M48/01). The appeal must be made within 42 calendar days from the date the decision of the Board of Management was notified to the parents/guardians concerned. (Circular, M48/01).

An appeal may be made to The Secretary General of the Department of Education and Science, The Appeals Administration Unit, Department of Education and Science, Marlborough Street, Dublin 1. An appeal should be made in writing on the Application Form supplied. The Appeals Application Form should be completed in full and should state: 1. The decision being appealed. 2. The grounds on which the decision is being appealed. 3. The date that the parents/guardians were informed of the decision. 4. All other relevant information. ( Circular M48/01).

The school must be informed in writing of the decision to appeal.

Having regard to the desirability of resolving grievances within the school where possible, the parties to an appeal under Section 29, i.e. the appellant and the school’s Board of Management, will be asked to consider the matter in the first instance at local level to see if an accommodation can be reached. As a general rule, appeals will only be considered by an appeals committee under section 29 where the parties are unable to resolve the issue at local level. (Circular M48/01).

Application/Student Information Forms

Download the application form. Then print and fill out the form and send it to St Declan’s College, Nephin Road, Dublin 7.

Application Form for International Students

Download the International Student application form. Then print and fill out the form and send it to St Declan’s College, Nephin Road, Dublin 7.